TIP: Sending free time details in Outlook

T

Here’s how to send someone a list of your available time slots from Outlook 2007.

Create a new email item as per below example, then click the Calendar button:

image

The following form will appear:

image

Choose the Calendar (if you have multiple) and Date (or range) you want. I usually tick the box to limit it to just work hours.

Click OK and it inserts the list of available times into your email (note it requires the email to be in HTML format).

image

Click Send.

Already know this tip? Yep, you’re probably not alone. That’s why this post is covered under the ‘well duh’ item in my Disclaimer.

Technorati Tags: Tip, Outlook, Send free times

4 comments

  • wow…I was looking for this feature as I have to share my available timeslots to multiple clients, and this is dream come true…Thanks Craig

  • This was just what I was looking for. I wanted to get someone else’s availability but this worked just fine. Thank you.

  • Thank you for sharing this. A follow up question if I may… Is it possible to export the shared availability of a group of individuals? For example, if I have visibility into three of my work colleagues’ calendars, can I export the common availability across the four of us, via this or some other method?

    Would be a major time saver when gathering internal colleagues’ meeting availability to share with an external client who does not have access to our calendars. Currently, I visually review Outlook, identify one collectively open time slot, type that into an email, identify another open slot, type that into an email, etc. etc.

About Craig

I'm the co-host of HubShots and the CEO of XEN - helping mid-large B2B companies with their digital marketing and lead generation.

Craig Bailey

Archives

Posts